HP LaserJet Pro M 404n Setup Guide


User Guide for HP LaserJet Pro M404n Setup and Installation

The HP LaserJet Pro M404n is a single-function monochrome laser printer designed for small to medium-sized offices or workgroups. It has a compact design that allows it to fit easily on a desk or table, and it features a 2-line LCD display for easy navigation of its menu system. The M404n uses HP's Jet Intelligence technology to optimize toner usage and deliver high-quality prints. Overall, the HP LaserJet Pro M404n is a reliable and efficient monochrome laser printer that is well-suited for small to medium-sized workgroups that require fast, high-quality printing with a range of connectivity options and security features.

Explore this comprehensive guide for quick and efficient HP LaserJet Pro M404n printer setup and installation. These methods have been curated by experts and have been proven to deliver successful results.

Features of the HP LaserJet Pro M404n Printer

  • Print high-quality black-and-white documents.
  • Enjoy fast printing speeds ranging from 19 to 65 pages per minute.
  • Connect effortlessly with Wi-Fi, Ethernet, and USB options, and benefit from automated two-sided printing.
  • Offers a generous paper capacity ranging from 150 to 550 sheets.
  • Experience excellent print quality at up to 1200 x 1200 dpi with its compact footprint.
  • Print on various paper sizes and types, including cardstock, labels, and envelopes.
  • Ensure document security with advanced security measures.
  • Enjoy compatibility with multiple operating systems, including Windows, Mac OS, and Linux.

Features of the HP LaserJet Pro M404n Printer

New Printer Setup Guide - HP LaserJet Pro M404n Printer

  • Place the printer on a flat surface.
  • Cut the outer box packaging.
  • Take the printer out of the box with care.
  • Remove all plastic packaging from the printer.
  • Peel off the scanner glass and control panel Protective layer.
  • Keep all the packaging aside for recycling.

Power On the Device

  • Simply connect the power cord to the rear of the printer and plug the other end into a nearby power outlet.
  • Turn on the printer.
  • Use the printer control panel to choose your desired language and country/region.
  • Confirm your selections by clicking "Yes."
  • If prompted, select the correct time and date and press "Yes" to confirm.

Load Paper in the Input Tray

  • Open the input tray and slide out the paper width guides.
  • Load plain, white paper in the tray, with the print side facing down.
  • Align the paper with the right and left edges of the tray and push it in until it stops.
  • Slide the paper width guides until they touch the edges of the paper, but don't bend the paper.
  • Adjust the paper settings in your print software.
  • On the printer's control panel to match the paper loaded in the tray.
  • Close the input tray.

Install Ink Cartridges in the HP LaserJet Pro M404n Printer

  • Pull the handle to open the front door of the printer.
  • Open the entranceway to access the cartridge area.
  • Press the door release button while holding the HP ink cartridges.
  • Remove the new toner cartridge package from its box.
  • Pull the release tab on the packaging to open it.
  • Take the toner cartridge out of the container's shell.
  • Hold both ends of the toner cartridge and gently rock it 5-6 times.
  • Align the toner cartridge with the printer's tracks.
  • Insert the toner cartridge fully into the printer.
  • Close the entranceway securely.

Download Drivers for the HP LaserJet Pro M404n Printer

  • Visit 123.hp.com/LaserJet M404n and enter your printer's model and serial number.
  • Locate the compatible drivers and click "download."
  • Save the downloaded file to your computer, then open it and follow the setup instructions that appear on the screen.

Wireless Configuration for the HP LaserJet Pro M404n Printer


  • Ensure that your Wi-Fi router is turned on and that your HP LaserJet Pro M404n is properly connected.
  • On the printer's Control Panel, select the "Devices and Printers" option.
  • In the new window that opens, click on the "Add a printer" link located in the top-right corner.
  • From the list of printers that appears on the screen, choose your specific HP LaserJet Pro M404n, then click "Next."
  • Wait for a successful connection between your HP LaserJet Pro printer and your Windows computer.


  • Open the “HP Utilities” program on your Mac.
  • Select your HP LaserJet Pro M404n printer from the list and click "Continue."
  • Open the Printer Adding window by clicking on the "Add Printer" button.
  • Locate your printer's name from the list and select it.
  • From the drop-down menu, click the "Use" button and choose the printer's name.
  • Click the "Add" button to add your HP LaserJet Pro M404n printer to the list of accessible printers on your Mac.


USB Configuration for the HP LaserJet Pro M404n Printer


  • Connect the printer to your computer using a USB cable.
  • Ensure that both the printer and the computer are powered on.
  • Open the Control Panel on your Windows PC.
  • Navigate to "Devices and Printers" or "Printers & Scanners."
  • Right-click on the HP LaserJet Pro M404n printer and select "Printer Properties."
  • Choose the USB port connected to the printer.
  • Click "Apply" or "OK" to save the USB configuration.
  • The printer is now ready to use via the USB connection on your Windows PC.


  • Use the same USB cable to turn on both your computer and the HP LaserJet Pro M404n printer.
  • Click the "Apple" icon to access "System Preferences."
  • From the drop-down menu, select "Printers and Scanners."
  • Click the "+" sign to add the printer.
  • Select your printer model from the list on the screen and complete the settings by clicking the "Add New Printer" button.
  • Ensure that your Mac device is correctly connected to your HP printer.

Struggling with Setting Up Your New Printer? Seek Expert Assistance at 123 Com Setup and Get the Help You Need.

If you find yourself struggling with setting up your new HP LaserJet Pro M404n printer, don't hesitate to seek expert assistance. By reaching out to 123 Com Setup team for help with all your printer setup queries, you can ensure a smooth and successful setup process. Let the experts guide you and provide the necessary support to get your printer up and running effectively. Don't let the challenges hold you back; get the help you need and enjoy a hassle-free printer setup experience.


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